I am about to write up the final evaluation report for a client. It’s an interesting situation where I’m evaluating a curriculum and so there are two separate entities: the organization that created the curriculum and the school (and district) that are implementing the curriculum. All three parties (myself being the external evaluator and the third party) signed an MOU to detail responsibilities of all three parties because the district was wary of its name being shared by the curriculum creator.
I detailed my responsibilities to include providing a report detailing the results to both other parties. However, the curriculum creator wants to see the report first before I send it to the district. This was in response to me sharing the mid-implementation report to both parties at the same time; I got an email from the curriculum creator asking me in the future to send to them first before the district. Upon letting them know approximately when they can expect the final report, they said the same thing back.
In some regards, I’m not too worried about this. I will critically review any requests to change the report before sending to the district, and I will be especially cautious about any requests to change negative or not as positive of findings. However, I’m wondering how you all go about this. Do you just state up front to both parties that they will receive the report at the same time and be given opportunities to provide feedback? Or do you prioritize one side over the other? Should I have written this in my MOU (and write in future MOUs or contracts) or should I have just told the curriculum creator the first time they asked that because we’re all equal parties in the MOU that they will both receive the draft of the report at the same time?
Thanks for your insights!